HomeInvoices and expenses
Stop typing in receipts. Approve them.
Snap a receipt, forward a supplier invoice or let it arrive by Peppol. Pilim reads it, fills in the supplier, amounts, VAT, account and category, checks the totals and puts it in your inbox to approve. Your sales invoices, VAT reports and cash flow stay up to date on their own.
Included in every plan · Works with your accounting software
Read by AI, ready to approve
Expense
Receipts and supplier invoices read by AI
Sales invoices, credit notes and recurring invoices
VAT reports and cash flow, always current
Synced to your accounting software
Expenses: a photo is enough
Take a photo of a receipt, drag in a PDF or let supplier invoices arrive by Peppol. Pilim reads every line and fills in what your accountant needs. If the totals or the VAT don't add up, it reads the document again and tells you exactly what to check.
Forward by e-mail. Send invoices to your Pilim address from approved senders and they become expenses on their own.
Several VAT rates on one receipt are split and checked against the printed total.
Flags what needs a look and says why, instead of booking a wrong amount.
Debit notes and imports. Bring in a batch of past invoices and expenses in one go.
Get paid: quotes, invoices and credit notes
Turn a quotation into a sales order and an invoice without retyping. Set up recurring invoices for retainers and subscriptions, issue credit notes, and send everything by Peppol or e-mail. Overdue invoices stand out on your dashboard, so you know who to call.
Quotations and sales orders that become invoices in one click.
Recurring invoices issued on schedule.
Credit notes linked to the invoice they correct.
Several currencies for customers and suppliers abroad.
Know where you stand, any day of the month
Because every document is filed the day it arrives, your figures are never a quarter behind. See income against expenses, your cash flow statement and your VAT return before your accountant asks.
VAT return and detailed VAT summary for any period.
Cash flow statement and income versus expenses.
Bank documents kept with the transactions they explain.
Sync to your accounting software once you approve, with nothing typed twice.
Your team's expenses too
Employees add their own expense claims and mileage. Managers approve them, finance sees what is waiting for payment, and every claim keeps its receipt.
- Employee submitsPhoto of the receipt or a mileage trip, from their own account.
- Manager approvesClaims pending approval in one list, with the receipt next to it.
- Finance paysApproved claims wait for payment, then move to paid.
- Books stay completeEach claim is filed like any other expense.
Questions about invoices and expenses
Do I still need an accountant?
Pilim prepares complete, categorised records; your accountant reviews and files your returns. Most accountants spend less time chasing documents. Invite yours at no extra cost.
Which accounting software does Pilim work with?
Pilim syncs approved documents with more than 35 accounting packages through Chift, our integration partner, including Exact Online, Octopus, Horus, Winbooks, Yuki, Odoo, Pennylane, Sage, Cegid, Twinfield, Xero and QuickBooks.
How many documents can I process?
Reading a document is one AI action. Essentials includes 150 a month and Business 1,000; you can add 500 more at any time. Compare plans.
Approve this month's expenses in minutes
Start free, forward your first invoice and see it filed before your coffee cools.
One platform for the whole back office
Every module shares the same employees, suppliers, customers and documents, so nothing is typed twice.
Bank and reconciliation
Bank accounts connected through Ponto, every line matched to its document, and the month closed.
See bank and reconciliationPeppol e-invoicing
Send and receive compliant e-invoices in Belgium and France, originals kept unchanged.
See Peppol e-invoicingVAT and reports
The Belgian return or the French CA3 from your documents, an Intervat file, and nine reports on your business.
See VAT and reportsHR, payroll and time
Employee records, leave, payslips, expense claims, and working time: clock in, team attendance and monthly hours.
See HR and payrollAssets and fleet
Equipment by location, vehicles of every energy, and every licence, policy, lease and rental you pay for.
See assets and fleetContracts and compliance
What you own and have signed, notice dates, auto-renewals, permits and everything expiring soon.
See contracts and complianceDocuments
An inbox that reads and files what you forward, requests to clients and suppliers, e-signatures and sharing.
See documents