HomeHR and payroll
HR and payroll without the spreadsheets
Employee files, leave, timesheets, payslips and expense claims in one place. Employees request and submit from their own account, managers approve in a click, and everyone gets an e-mail when something needs them.
Included in Pilim AI Business and Scale
Pending approvals
5 waiting
Complete employee files
Leave requests and team calendars
Daily and weekly timesheets
Payslips read by AI and sent to employees
One file per employee, set up from an ID card
Upload a photo of an identity document and Pilim fills in the personal details. Moving from a spreadsheet? Import your whole team from Excel. Each employee file keeps everything HR needs, and the employee can be invited to Pilim in the same step.
Personal details, addresses, contacts and bank account.
Family situation, such as children and dependants.
Contracts and right-to-work documents with their dates. See what expires soon.
Departments, grades and projects to organise your team.
Leave that follows your rules
Set up your leave types once: how many days a year, working or calendar days, whether a reason or a supporting document is needed. Employees request full or half days, Pilim checks for overlaps, weekends and public holidays, and the manager approves.
Allowances per employee when someone's contract differs.
Personal and team calendars so nobody books the same week by surprise.
Cancellations go through approval too, so balances stay right.
E-mails at every step: requested, approved, rejected, cancelled.
Timesheets your managers can approve in a minute
Employees log hours by day or by week. Managers see what is waiting, approve it, or send it back with a reason the employee can see and fix.
Daily or weekly entry, whichever suits the team.
Schedule calendar for the whole year.
Reports as PDF, CSV or Excel for clients, payroll or your own records.
Payslips delivered without a single attachment
Upload this month's payslips from your payroll provider, one PDF or the whole batch. Pilim reads each one and matches it to the right employee. Once a company manager approves, every employee gets an e-mail and finds the payslip in their own account.
Read by AI and matched to employees, in bulk.
Approval before anything is sent.
"My payslips" for employees to view and download.
Your own e-mail wording with the employee's name and the payslip month.
Expense claims and mileage, paid without chasing
Employees photograph a receipt or log a trip. Managers approve, finance pays, and each claim is filed with your company's expenses.
Pending approval, pending payment, paid: every claim has a clear status.
Receipts stay attached to the claim.
E-mails to the employee when a claim is approved, rejected or paid.
The right access for each person
HR managers, payroll managers and employees each see what they need. Employees see their own leave, timesheets, payslips and the documents shared with them, and nothing else.
Roles for HR and payroll, managers and officers.
One list of pending approvals for leave, timesheets, payslips and expense claims.
Two-factor sign-in for everyone.
Working time
Working time, registered as the law asks
Your team clocks in and out, with their breaks, and gets a reminder when they forget. You see who is working, approve corrections and close each month's hours for payroll.
- Clock in, breaks, resume and end, against each person's schedule
- Team attendance with warnings: no break after 6 hours, less than 11 hours of rest, a missing end time
- Corrections approved or rejected, and the first record always kept
- The month's grid per person, with leave, sickness and public holidays, exported to PDF or Excel
- A locked month, ready to enter in your payroll provider's portal, Monday to Sunday as the portal shows it
Questions about HR and payroll
Does Pilim calculate salaries?
No. Your payroll provider or accountant calculates salaries; Pilim reads the payslips they produce, gets them approved and delivers them to your employees.
Do employees need a paid seat?
Each plan includes a number of users; extra users are £10 a month.
Can employees use their phone?
Yes. Pilim has a mobile app for iPhone and Android.
Run next month's leave and payslips in Pilim
Import your team from Excel, set your leave types and send your first payslips this week.
One platform for the whole back office
Every module shares the same employees, suppliers, customers and documents, so nothing is typed twice.
Invoices and expenses
Receipts, supplier invoices and credit notes read by AI; sales invoices, quotes and payment reminders.
See invoices and expensesBank and reconciliation
Bank accounts connected through Ponto, every line matched to its document, and the month closed.
See bank and reconciliationE-invoicing
E-invoicing for the UK is on its way. Until then, invoices go by e-mail and AI reads the ones you receive.
See e-invoicingVAT and reports
Nine reports on your business and, for companies in Belgium and France, the VAT return from your documents.
See VAT and reportsAssets and fleet
Equipment by location, vehicles of every energy, and every licence, policy, lease and rental you pay for.
See assets and fleetContracts and compliance
What you own and have signed, notice dates, auto-renewals, permits and everything expiring soon.
See contracts and complianceDocuments
An inbox that reads and files what you forward, requests to clients and suppliers, e-signatures and sharing.
See documents