HomeCompliance
Know what expires before it becomes a problem
An expired visa, contract or insurance policy can cost far more than the paperwork it took. Pilim keeps every one with its dates and documents, and shows you what expires in the next 90 days and what already has.
Included in Pilim AI Business and Scale
Expiring in the next 90 days
4 items
Everything with an end date, in one place
Each item keeps its start and end dates and its documents. The lists show what expires in the next 90 days and what has already expired.
Right to work
Visa or permit type, dates and the scanned document, kept in the employee's file.
Employment contracts
Contract type, start and end date, salary and pay period for every employee.
Customer and supplier agreements
Agreements with their dates, so a renewal or a notice period never slips by.
Leases and rentals
Lease start, end and renewal dates, and rent coming due in the next 7 days.
Ready when someone asks for proof
An inspector, an insurer or a new client asks for a permit, a contract or a policy. It is in Pilim with its document, not in someone's inbox.
Documents attached to every permit, contract, licence and policy.
Dashboards for HR, assets and cash flow show what is expiring and what has expired.
Access by role, so HR documents stay with HR.
Exports to Excel and CSV for audits and reviews.
Contracts
Never miss a notice date again
Everything the company owns and has signed, on one overview: what it costs per year, what needs attention and what falls due in the coming months.
- Notice to give, contracts ending, overdue deadlines and contracts with missing terms
- Auto-renewals to review before they renew
- Where the money goes: the yearly cost by kind of contract
- What falls due in each of the next 12 months
Cost per year
£48,900Needs attention
4Due in 3 months
£6,200Questions about compliance
Does Pilim e-mail me before something expires?
Yes, for contract deadlines: Pilim reminds the owner 90, 30 and 7 days before, and the main user when a deadline has passed. You can also add open deadlines to your calendar, and everything that expires is listed on your dashboards.
Can I bring in the contracts and permits I already have?
Yes. Add them to each employee, supplier or customer with their dates and the scanned document.
Who can see employees' permits and contracts?
People with an HR role. Employees don't see each other's files.
Find out what expires this quarter
Add your permits, contracts and policies once. Pilim keeps the list of what is coming up.
One platform for the whole back office
Every module shares the same employees, suppliers, customers and documents, so nothing is typed twice.
Invoices and expenses
Receipts, supplier invoices and credit notes read by AI; sales invoices, quotes and payment reminders.
See invoices and expensesBank and reconciliation
Bank accounts connected through Ponto, every line matched to its document, and the month closed.
See bank and reconciliationE-invoicing
E-invoicing for the UK is on its way. Until then, invoices go by e-mail and AI reads the ones you receive.
See e-invoicingVAT and reports
Nine reports on your business and, for companies in Belgium and France, the VAT return from your documents.
See VAT and reportsHR, payroll and time
Employee records, leave, payslips, expense claims, and working time: clock in, team attendance and monthly hours.
See HR and payrollAssets and fleet
Equipment by location, vehicles of every energy, and every licence, policy, lease and rental you pay for.
See assets and fleetDocuments
An inbox that reads and files what you forward, requests to clients and suppliers, e-signatures and sharing.
See documents