HomeDocument management
Every business document in one place, shared only with who needs it
Policies, letters from the authorities, board minutes, certificates and procedures. File each document by category, set a date by which someone must act, and share it with the right employees. They get an e-mail; nobody else sees it.
Included in every plan
Documents
Administration
From the post tray to done
A document arrives that someone has to deal with. Pilim makes sure the right person knows, and that you can find it again.
1
Upload and file
Give it a name, a category and a description, and the date by which someone must act.
2
Share with the right people
Pick the employees who need it. Each gets an e-mail, and only they can open it.
3
Close it when it's handled
Mark it closed, keep it as a favourite, and find it later by category or search.
Organised your way
Create the categories and document types your business uses. Pilim counts what sits in each category and shows your favourites and recent documents first.
Your own categories and document types.
Open and closed status so nothing waits forgotten.
Access per document: employees see only what is shared with them.
Search and filter across your documents.
And every other document already has its place
Invoices, receipts and e-invoices live with your expenses and income. Contracts and permits live in employee files. Policies and leases live with your assets. Each one is attached to what it belongs to.
Document inbox
Forward it. Pilim files it.
Send documents to your Pilim inbox or drop them in: the AI recognises what each one is, picks out its key facts and dates, and files it in the right place.
- Contracts, certificates, insurance policies and letters recognised and filed
- A client's contract filed under that client, a supplier invoice sent on to purchases
- Ask a client or a supplier for a document with a link: they upload it, no account needed
- Send a document for e-signature, and follow who has signed
- Ask your documents a question and get the answer with its source
Clear the post tray this week
Upload the documents waiting on your desk, share them with the people who handle them, and close them as they're done.
One platform for the whole back office
Every module shares the same employees, suppliers, customers and documents, so nothing is typed twice.
Invoices and expenses
Receipts, supplier invoices and credit notes read by AI; sales invoices, quotes and payment reminders.
See invoices and expensesBank and reconciliation
Bank accounts connected through Ponto, every line matched to its document, and the month closed.
See bank and reconciliationPeppol e-invoicing
Send and receive compliant e-invoices in Belgium and France, originals kept unchanged.
See Peppol e-invoicingVAT and reports
The Belgian return or the French CA3 from your documents, an Intervat file, and nine reports on your business.
See VAT and reportsHR, payroll and time
Employee records, leave, payslips, expense claims, and working time: clock in, team attendance and monthly hours.
See HR and payrollAssets and fleet
Equipment by location, vehicles of every energy, and every licence, policy, lease and rental you pay for.
See assets and fleetContracts and compliance
What you own and have signed, notice dates, auto-renewals, permits and everything expiring soon.
See contracts and compliance