HomeAssets and rentals
Know what you own, where it is and who has it
Laptops, vans, machines, software licences, insurance policies and the premises you rent: one register with the documents, the dates and the person or room each item belongs to.
Included in Pilim AI Business and Scale
Assets
Dublin office
An asset register you will keep up to date
Record each item once, with its purchase invoice, and assign it to an employee, a department and a room. When someone leaves, you know what to collect. When something goes missing, you know who had it last.
Model, serial number, supplier, price and arrival date.
Status: in service, out of service, sold, disposed of, donated, missing or stolen.
Locations and rooms for every site you run.
Photo, invoice and other documents on each asset.
Software licences
Keep licence keys out of chat messages. Each licence records the product, supplier, key, start and expiry date and whether it renews.
Licences about to expire on the asset dashboard.
Licence document stored with the key.
Insurance policies
Every policy with its insurer, category, start and end date, and up to four policy documents, so you can answer a claim or an audit in minutes.
Policies about to expire on the asset dashboard.
Categories for vehicles, premises, liability and the rest.
Rentals and leases
Offices, warehouses and parking spaces with their address, rent, payment frequency and lease dates. See which rent falls due in the next seven days.
Lease start, end and renewal dates.
Rent due and total rent at a glance.
Lease documents stored with the rental.
Connected to your team and your books
Assets are assigned to the same employees and departments as in HR, and bought from the same suppliers as in invoices and expenses. The asset dashboard shows this month's asset spending next to what is about to expire.
Asset manager and officer roles to control who edits the register.
Exports to Excel and CSV for insurers and auditors.
Fleet
Every vehicle, and who drives it
Trucks, vans, pool cars and company cars of every energy in one register, with what you need for tax, insurance and the lease.
- Fuel tank or battery, mass, Euro norm, CO₂ and catalogue value
- The lease, and the usual driver or the employee with the company car
- Vehicles that leave the fleet are archived, with their history
- Hide the fleet in your settings if you don't need it
Put your asset register in one place
Start with your laptops and your insurance policies. Add the rest as you go.
One platform for the whole back office
Every module shares the same employees, suppliers, customers and documents, so nothing is typed twice.
Invoices and expenses
Receipts, supplier invoices and credit notes read by AI; sales invoices, quotes and payment reminders.
See invoices and expensesBank and reconciliation
Bank accounts connected through Ponto, every line matched to its document, and the month closed.
See bank and reconciliationE-invoicing
E-invoicing for Ireland is on its way. Until then, invoices go by e-mail and AI reads the ones you receive.
See e-invoicingVAT and reports
Nine reports on your business and, for companies in Belgium and France, the VAT return from your documents.
See VAT and reportsHR, payroll and time
Employee records, leave, payslips, expense claims, and working time: clock in, team attendance and monthly hours.
See HR and payrollContracts and compliance
What you own and have signed, notice dates, auto-renewals, permits and everything expiring soon.
See contracts and complianceDocuments
An inbox that reads and files what you forward, requests to clients and suppliers, e-signatures and sharing.
See documents